Internal Job Posting Email Template

Internal Job Posting Email Template


Use this internal job posting email template to announce open positions and encourage current employees to apply.


In your email include:

  • Job title
  • Department (optionally, mention manager’s name)
  • Location (if applicable)
  • Key responsibilities
  • Requirements
  • Application process and deadline

Let employees know if this position is available to external applicants. If you’ve published the position elsewhere, add a link to the full job description.Attach any internal job posting policy or prompt employees to refer to it for more details about your application process.It’s best to send this internal job posting email only to eligible employees (e.g. those who have the desired skills or don’t need to relocate.)


Subject Line: We’re hiring [Job_title] / Position open: [Job_title]

Hi [Candidate_Name],

We’re looking for outstanding candidates to apply for [Job_title] in our [Department, e.g. Marketing Department.] We wanted to give you the scoop before the position is published to external channels, so you have a chance to apply first.

As the [Job_title], you will work on the [e.g. Product Marketing] team and be responsible for [mention two or three main duties.]

To be considered for this role, you [mention requirements, skills, and expereince]

If this sounds like a good fit, click here [insert link to job ad] to learn more about the position .

To apply for this role, [insert application process eg. reply to this email by [date] with your resume and explain why you’re interested in this position].

Contact our HR team [include contact details] if you have any questions about the position or the process.


[Your name]

[Your email signature]