Termination due to layoffs/downsizing

Termination due to layoffs/downsizing


Use this Layoff/Downsizing Termination Template when your company is facing financial hard times.


[Company letterhead]


[Employee Name and Address]

Subject: Termination of Employment Due to Downsizing

Dear [Employee Name],

It is with deep regret that I must inform you that your position at [Company name] is being terminated.

[Explain the reason for the layoff or downsizing clearly and concisely. For example, “Due to the economic impact of the COVID-19 pandemic, the company has been forced to make difficult decisions to reduce costs, including downsizing the workforce”.] Unfortunately, this means that we can no longer continue your employment with us.

This has been a difficult decision for us as a company, and we want you to know that your contributions to our organization have been valued and appreciated. Your work has been exemplary, and we recognize the impact that your departure will have on both yourself and the company.

[Detail any severance package or benefits that the employee is entitled to. For example, “As a gesture of appreciation, we would like to offer you a severance package of [amount] that includes [other benefits like medical insurance, compensation for unused vacation time etc.]].

We will also be glad to provide any assistance we can to help you during this difficult time. Our human resources department will be available to answer any questions you may have and guide you through the process.

Please let us know if we can assist you in any way.

Thank you for your dedicated service to our company. We would like to wish you all the best in your future endeavors.


[Manager name]

[Company name]