Phone Interview Invitation Email Template

Phone Interview Invitation Email Template


Use this email template to schedule a phone interview with your most promising applicants and candidates.


Phone interviews are a great way to get a feel for a candidate’s background, personality and enthusiasm for your open role. Plus, they’ll make the actual face-to-face interview that much easier.

Send this email to set up:

  • Date and time of the interview
  • Estimated duration
  • Name(s) and job title(s) of the interviewer(s)
  • Format and topic of the interview

Write a clear subject line so candidates will open your message. Aim to keep your email brief and highlight the time and date you have scheduled with the correct time zone listing.

Customize this template to the voice and tone of your brand

Phone interview email template.

Subject line: We’d love to set up a phone interview – [Company_name] / Phone interview with [Company_name] for the [Job_title] position

Hi [Candidate_Name],

My name is [your name] and I’m a recruiter/the hiring manager with [Company_name] . Your application stood out and I would like to set up a time to chat about [Job_title] role over the phone.

This is a great chance to tell you more about [Company_name] and get to know you a bit better.

Would you be available for a short introductory phone call [give a specific timeframe – like, early next week]?

Looking forward to hearing from you,

[Your name]