Phone Interview Confirmation Email Template

Phone Interview Confirmation Email Template


Use this email template to confirm a scheduled phone interview.


Send this interview confirmation email to clarify details like:

  • Date and time of the interview
  • Estimated duration
  • Name(s) and job title(s) of the interviewer(s)
  • Format and topic of the interview
  • Call dialin information or codes needed

Write a clear subject so candidates open your message. Also, keep your email brief and highlight the time and date you have scheduled with the correct time zone listing.

Customize this template to use the voice and tone of your brand.

Phone interview confirmation email template

Subject line: Confirmation for phone interview – [Company_name] / Phone interview with [Company_name] for the [Job_title] position

Hi [Candidate_Name],

Just a quick note to confirm your phone interview for the [Job_title] position. Below are the details of this call:

When: [date and time, e.g. Thursday, June 23, at 11 a.m.] – the estimated duration is [e.g. 30] minutes

Where: [phone interview at the following number XXX-XXXX]

Who: [name and job title of the interviewer]

Let us know If you have any questions.

I look forward to talking with you and learning more about your career goals.

All the best,

[Your name]