New Hire – Welcome Package

New Hire – Welcome Package


A new employee welcome pack lets your new hires know how excited you are to have them on the team, and it’s a great way to get them going on their first day. You can send this out ahead of time, or leave it on their desk.


This package should include helpful information about your company, and anything that lets your new hires understand and buy into your company culture.

Here’s a new employee welcome package checklist to help you onboard new hires:

Paperwork and guides

Start with the basics. Provide information that will help new employees acclimate in their new workspace. Here’s what to include:

Employee handbook

HR forms, like:
  • Employment contract
  • Benefits forms
  • Emergency contact form
  • Confidentiality agreements
  • Company policies acknowledgment
  • Agendas for new hire’s first day and the first week at work
Organizational chart
Office map
An employee directory:
  • Phone number
  • Email
  • Username on company messaging app
A guide with local hotspots, including nearby:
  • Cafes
  • Restaurants
  • Gyms
  • Walking trails

Helpful tools and material

These are the daily essentials, which may include:

IT hardware, including:

  • Laptop
  • Monitor
  • Mouse
  • Keyboard
  • Phone
  • External hard drive

Security items to allow access to the building:

  • Entrance token
  • Keys and locks
  • Employee ID
  • Parking card


  • Pens
  • Pencils
  • Post-it notes
  • Notebook
  • Planner


  • Computer setup
  • Proper use of office equipment
  • Company software

Personalized items and swag

This is your chance to shine and show your new hire how much you appreciate them. Offer thoughtful, customized items to give new employees a warm welcome. Here’s what to offer:

Welcome letter from:

  • Hiring manager
  • CEO
  • Team members

Branded merchandise:

  • A coffee mug
  • A water bottle
  • A T-shirt or hoodie


Business cards

Welcome gift relevant to team culture like:

  • Books
  • Magazine subscription
  • Gift cards