Video Interview Invitation Email Template

Video Interview Invitation Email Template


Schedule video calls with candidates using this template. Video interviews help you screen candidates before inviting them to an on-site interview.


Use a clear subject line that communicates that you’re sending a video interview invitation. Otherwise, candidates may not open your message.

  • Mention the position you’re interviewing for and briefly explain that this video call is part of your hiring process.
  • Coordinate via email to arrange the details. Set the date and time, inform about the estimated duration of the interview and explain how you will call them (e.g. exchange Skype accounts or provide candidates with a link to follow to log into the interview.)

Remember to point out correct time zones, if you and your candidates are in different locations.

You can customize this video interview email template to fit the tone and voice of your brand.

Video interview invitation email template

Subject line: Invitation to video interview – [Company_name] / Video interview with [Company_name] for the [Job_title] position

Hi [Candidate_Name],

My name is [Your_Name] and I’m a [recruiter/the hiring manager] at [Company_name.] Your application stood out, and I would like to schedule a video call with you to discuss our company and the position you applied for, plus learn more about you.

Would you be available for a short introductory video call [give a specific timeframe – like, early next week?]

Please note that [in order to conduct this video call, I will need your Skype/Hangouts account details before the interview date / once we agree on the date and time of the interview, I will send you a link so that you can join the call from your computer.]

Kind regards,

[Your name]