Rejecting Overqualified Candidates Email Template

Rejecting Overqualified Candidates Email Template


Adding a personal touch with overqualified candidates leaves a good impression, and also opens the door for future opportunity in your company.


Overqualified candidates are skilled, experienced and knowledgeable professionals. You may have a more senior position open later on that will suit them nicely.

How to write a rejection email to overqualified candidates:

  • Personalize your email to mention something relevant about the candidates qualifications.
  • Avoid discriminatory comments that mention things like age. Stick to jobs related reasons.
  • Don’t promise overqualified candidates that you’ll reach out soon for more suitable opportunities, if you’re only hiring for entry-level roles. Opt for a simple “Best of luck with your job search” to end things on a positive note.

Rejecting overqualified candidates email template

Subject Line: Your application to [Company_name] for the [Job_title] position

Hi [Candidate_name],

We enjoyed meeting with you to discuss the [Job_title] role. It was a pleasure to learn more about your skills and accomplishments.

Unfortunately, we have chosen to move forward with a different candidate for the [Job_title] position.

We were all impressed by your skills and attitude during the interview. We definitely want to stay in touch and contact you when a more fitting opportunity opens up.

I am happy to answer your questions if you would like any specific feedback about your application or interview.

Thanks again for your interest in [Company_name] and best of luck with your job search.

Kind regards,

[Your name]

[Your email signature]