Interview Confirmation Email Template
Use this email template to confirm a scheduled interview with your candidate.
Send this interview confirmation email to clarify details like:
- Date and time of the interview
- Estimated duration
- Name(s) and job title(s) of the interviewer(s)
- Format and topic of the interview
- Mention anything they need to bring (resume, portfolio)
If this is the first interview with candidates at your office, include:
- Office directions
- Building entry procedures
- Parking accommodations
Keep it brief with a clear subject line.
If there is a gap in time between scheduling the interview and the interview date, send out a reminder 1-2 days prior to the interview. Make any edits needed to align with your brand voice and culture.
Sample email template for interview confirmation
Subject line: Confirmation for interview – [Company_name] / Interview with [Company_name] for the [Job_title] position
Hi [Candidate_Name],
This is a quick note to confirm your interview for the [Job_title] position. This interview gives us a chance to [e.g. discuss your assignment] and get to know you a bit better. Below are the details of your interview:
When: [date and time, e.g. Thursday, June 23, at 11 a.m.] – the estimated duration is [e.g. 30] minutes
Where: [full address and link with the specific location and/or directions]
Who: [name and job title of the interviewer]
Keep in mind that you’ll need your ID, as the security guard will ask for it at the front desk. If you plan to drive, there is a parking lot next to our office you may use.
Feel free to contact me via email or at [e.g. 555-6666], if you have any questions.
I look forward to meeting with you and discussing this job opportunity at [Company_name]!
All the best,
[Your name]
[Signature]